Project Coordinator

Location: Sydney
Discipline: Project Services
Job type: Contract/Temporary
Contact name: Humaira Hashmi

Contact email: humaira.h@interpropeople.com
Job ref: 849853
Published: about 2 months ago
Startdate: Immediate
Job Specifications and Responsibilities:

Support the Program / Project Manager with governance deliverables and project related administrative tasks.
  • Preparation for workshops, forums and meetings –
  1. secure facilities
  2. build agendas and presentations.
  3. coordinate inputs.
  4. procurement of materials and catering e. drive and facilitate sessions when required.
  • Maintenance of project tools
  1. updating milestones.
  2. Meetings / minutes / risks and issues
  3. status reports d. governance checklists
  4. Documentation required to support phase gate approvals.
  • Finance and Resource management –
  1. Month end reporting
  2. Assist Project Managers with monthly forecast preparation, EA approvals, purchase order management, invoice processing.
  3. Assist with gathering data and conducting analysis for preparation of business cases.
  4. Maintain a project view of resource requirements and oversee resource planning and allocation.
  5. Ensure individual timesheets are entered by COB each week reflecting PS Resource Plan.
  6. Tracking monthly actuals are to be updated regularly.
  • Vendor Management a. Maintain Vendor tracking sheets & process vendor invoices in line with project forecasts i. Forecast Sheet ii. Invoice tracking sheet iii. SOW tracking sheet.
  • Administration support a. capture and distribute meeting minutes and actions b. prepare communications c. update project schedules d. maintain the program roadmap, follow up stakeholders and project team members on outstanding actions, risk and issue updates e. track Project POs, Governance & links using the PS Project tracking sheet. Updating links to f. current Cost Estimator, Project Folder and Sentient Link. g. Support the project in the absence of an Associate Project Manager / Project Manager.
  • Effective communication - both written and verbal
  • Time management - can handle concurrent activities under pressure.
  • Well-organised with a strong attention to detail.
  • Self-driven in all activities undertaken.
  • Proficient working knowledge Microsoft Office, Google, spreadsheets and project management methodologies
  • Stakeholder and relationship management
  • Negotiating and influencing
  • Problem solving and issue resolution.
  • Business Acumen
  • Create consistent ways of working and understanding of the current Applications and Tools in place.
  • Engaging the right people at the right time to contribute to tasks being assigned.
  Key Applications
○ Google Apps; Docs, Sheets, Slides
○ SAP tool - processing Budget Transactions, Purchase Orders and CATs
○ Ariba
○ DocuSign

This is an amazing opportunity to work with a leading organisation. If your experience and skills align with the above criteria, please Apply Now!